Compliance Plan

Points of Noncompliance:

 NONCOMPLIANCE 2.1: Evidence indicates a student was transcribed inaccurate transfer credits.
Interview comments and documentation suggest this may have been done intentionally and not as
the result of a data entry error. Throughout the review process, other transcript errors were discovered.
A lack of expertise in the correct use of the WVEIS platform to transcribe grades was evident. WVBE
Policy 2510, Sections 6; WVBE Policy 4350, Section 4.3; WVBE Policy 5902, Section 4.2.1
 

CORRECTIVE ACTION 2.1: School administrators must verify and correct any transcript errors with
support from the appropriate WVDE personnel. Central office personnel with support from WVDE
must review staff member permissions on WVEIS and revoke permissions for personnel who have
not been properly trained. Central office personnel and school administrators must attend training
sessions provided by WVDE personnel. School administrators and teacher leaders will develop school
procedures for the transcription of student credits.
 

 NONCOMPLIANCE 2.2: Student PEP plans were not completed, and student schedules were not
prepared in advance of the 2024-2025 school year. WVBE Policy 2315, Section 5.4.a.4; WVBE Policy 2510, Section 6, Appendix D
 

 CORRECTIVE ACTION 2.2: School administrators will develop a process for completing student PEP plans and scheduling students within appropriate timelines with support from WVDE personnel.
 

NONCOMPLIANCE 2.3: The school principal could not release transcripts for prior graduates due to lack of system access. WVBE Policy 5800, Section 4.2.a, Section 4.2.b
 

 CORRECTIVE ACTION 2.3: Central office personnel will ensure access is granted to the required systems for the principal to release transcripts and complete all necessary tasks.
 

 NONCOMPLIANCE 2.4: No school policy exists for grade changes and one staff member informally
made grade changes in the past based upon informal verbal or e-mail requests by administrators.
There is no end of year checkout procedure at the school that requires an archive of grade records.
WVBE Policy 5800, Section 4, Section 5; W. Va. Code §18-4-46 (a)

 CORRECTIVE ACTION 2.4: School and county policies must be developed and implemented regarding the formal process and procedure for necessary grade changes, assuring compliance with W. Va. Code §18-5-46. School administrators will develop an end-of-year checkout procedure for teachers at the school that requires an archive of grade records. Central office staff will develop an end-of-year
checkout procedure for principals to verify that teachers have archived grade records.

 NONCOMPLIANCE 2.5: Students who successfully completed credit recovery continued to be enrolled in credit recovery. WVBE Policy 2510, Section 6.4

 CORRECTIVE ACTION 2.5: School staff with assistance from appropriate WVDE staff will review credits on all student transcripts to ensure that students have credits properly recorded, verify if credit
recovery was completed successfully, and unenroll/enroll students in credit recovery courses as
needed.