Model DIY Address to Marlinton officials

Remodel model to Marlinton 

 

FORMAL FREEDOM OF INFORMATION ACT (FOIA) REQUEST & ADMINISTRATIVE COMPLAINT

Date: [Date]

To: Records Custodian / Chief of Police / Town Recorder Town of Milton & Milton Police Department 1139 Smith Street Milton, WV 25541 [Optional: Copy sent to West Virginia State Police / Cabell County Prosecuting Attorney]

From: [Your Full Name] [Your Mailing Address] [Your Phone Number] [Your Email Address]

RE: Public Records Request Pursuant to W. Va. Code § 29B-1-1 et seq. & Formal Inquiry Regarding System Queries and Dispatch Logs

To the Records Custodian and Town Officials:

Pursuant to the West Virginia Freedom of Information Act (W. Va. Code § 29B-1-1 et seq.), I am formally requesting copies of the following public records and official electronic audit documentation maintained by the Town of Milton, the Milton Police Department, and associated municipal personnel:

• Dispatch and CAD Records: All internal dispatch logs, shift reports, Computer-Aided Dispatch (CAD) entries, incident narratives, 911/dispatch audio recordings, and police call logs associated with, mentioning, or referencing:
  • Full Name / Aliases: [Your Full Name and any aliases]
  • Physical Address(es): [Your Address(es)]
  • Vehicle Details: [Vehicle Make, Model, Color, and License Plate Number(s)]
• System Audit Trails & Transaction Query Logs: Complete system audit trails, query transaction logs, user search histories, and access reports from all Automated License Plate Reader (ALPR) systems, internal Records Management Systems (RMS), and state/national law enforcement telecommunication interfaces (including WV CJIS/NCIC query audit reports) accessed by town or department personnel containing the personal identifiers listed above.
• Internal Communications & Inter-Agency Transmittals: All written communications, emails, electronic text messages, and administrative memos to or from Town of Milton personnel, department supervisors, or third-party contractors concerning the individual, vehicles, or addresses referenced.

Timeframe for Request: Please provide all responsive records created, received, or maintained between [Start Date] and [End Date / Present Date].

Format, Fees, and Statutory Deadline:

• Under W. Va. Code § 29B-1-3, the public body has a statutory obligation to respond to this request within five (5) working days of receipt.
• I request that responsive records be delivered in electronic format (PDF, CSV, or standard digital export) to my email address listed above.
• If search, duplication, or redaction fees are assessed, please provide an itemized invoice in advance if the total exceeds $[Amount, e.g., 25.00].

Statutory Exemption Requirements: If any responsive document or portion thereof is withheld or redacted under W. Va. Code § 29B-1-4, please state the specific statutory exemption claimed for each redaction and release all reasonably segregable, non-exempt material within the five-day statutory window.

Respectfully submitted,

[Your Printed Name] [Your Signature, if submitting via physical mail]