AI Replicated Unofficial Image
In West Virginia, public high school transcripts are governed by the West Virginia Board of Education (WVBE) Policy 2510 and W. Va. Code §18-2-5. While the specific visual layout may vary slightly between counties, the legal requirements for data elements and grading scales are strictly standardized through the West Virginia Education Information System (WVEIS).
1. Content Requirements
Every official public high school transcript in West Virginia must include the following data points:
Student Identity: Full legal name, address, birthdate, and the State Testing Identifier (STI).
School Information: Name of the school, address, telephone number, and the signature/title of a certifying school official.
Academic History: * Course Titles: Specific names of all credit-bearing courses. Note: Transcripts must not include the name of other schools, states, or countries in the course name.
Credits Earned: Differentiation between "Prescribed" (required) and "Personalized" (elective) credits.
Grades & Quality Points: Individual grades for each course and their corresponding quality points used for GPA.
Standardized Designations:
Seal of Biliteracy: Must be designated on the transcript for students who show proficiency in English and another language.
Transfer Credits: Grades from non-public or home schools must be transcribed using letter grades and quality points (not just Pass/Fail) and must be coded to show they originated from an outside source.
Graduation Status: Graduation date and type of diploma (Standard or Honors).
2. Format and Style
West Virginia uses a Uniform Grading Scale to ensure consistency across all 55 counties.
| Letter Grade | Percentage Range | Quality Points (Standard) | Quality Points (Weighted*) |
| A | 90 – 100 | 4.0 | 5.0 |
| B | 80 – 89 | 3.0 | 4.0 |
| C | 70 – 79 | 2.0 | 3.0 |
| D | 60 – 69 | 1.0 | 2.0 |
| F | 0 – 59 | 0.0 | 0.0 |
* Weighting Rules: By law, counties must issue weighted grades for Advanced Placement (AP), Advanced Careers (AC), Dual Credit, and International Baccalaureate (IB) courses. Weighting for "Honors" courses is determined at the local county level.
3. Legal Restrictions & Record Integrity
Grade Alteration: Under W. Va. Code §18-5-46, a teacher cannot be required to change a grade on a transcript unless there is "clear and convincing evidence" of a computation error.
Retakes: If a student retakes a failed course, both the original failing grade and the new grade must be recorded on the transcript and utilized in GPA calculations.
Privacy: Transcripts are protected under the Student DATA Act (HB 4316) and WVBE Policy 4350. They can only be released with written consent from the parent or the student (if 18 or older).
Computer Science Substitution: If a student uses a Computer Science credit to fulfill a Math requirement, the school is legally required to denote that course as "equivalent to a high school math course" specifically for college admission purposes.
Summary of Credit Requirements
As of the 2024-2025 cohort, a standard transcript must reflect at least 23 total credits (up from 22), including:
English: 4 credits
Math: 4 credits
Science: 3 credits
Social Studies: 4 credits
Physical Education/Health: 1 credit each
Personal Finance: 1 credit (specifically required for the 2024-2025 cohort onwards)
Would you like me to create a visual template of what this official transcript layout typically looks like?
No comments:
Post a Comment